03/01/2019
Dear San Carlos Parents and Staff,
Last night the Board of Trustees was asked to make some difficult decisions in order to protect the financial health of our school district. The Board took action to approve a Budget Stabilization Plan that includes $2.45 million of expenditures and personnel reductions for the 2019-2020 and 2020-2021 school years.
We are thankful that the District is able to maintain our strong music programs, our low class sizes, our robust elective and zero period offerings, our middle school assistant principals, and our elementary physical education program that provides prep time for teachers.
However, given the need to maintain fiscal solvency, the board decided to make reductions to some of our other valued programs. We recognize that these decisions will impact important programs that support our students and also affect valued members of our San Carlos School District team. The trustees weighed each district recommendation very seriously and not without great consideration of the trade-offs involved.
Last night was the beginning of our budget development process. We are confident that over the next few months this process will allow our district leaders to craft a budget and programs that address the current needs of our students and teachers. We remain a district that is committed to helping students reach their highest social, emotional, intellectual, and physical potential; becoming problem solvers, critical thinkers, risk-takers, designers, collaborators, and innovators; and developing into contributing, empathic citizens and leaders who are responsible stewards of their world and care about equity and justice, both locally and worldwide.
BUDGET STABILIZATION PLAN
The approved Final Budget Stabilization Plan (below) reduces operational costs and trims staffing and program costs, but does not eliminate any programs. The Superintendent’s presentation and draft budget stabilization plan documents are available here. A full video recording of the Board’s budget discussion can be accessed via this link.
Thank you for your continued engagement and support of San Carlos School District.
Sincerely,
Michelle Harmeier, Ed.D. Michelle Nayfack
Superintendent President, San Carlos School District Board of Trustees
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San Carlos School District
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Final Budget Stabilization Plan – February 28, 2019
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Fiscal Year: 2018-19
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Notes
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EXPENDITURE AND PERSONNEL SAVINGS
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Impacted Positions
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Amount
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1
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Administration, Business and FMOT Department staffing and expenditure reductions
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N/A
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$250,000
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FMOT=Facilities, Maintenance, Operations & Transportation
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2
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Position control adjustments/clean-up
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N/A
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$300,000
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ASSIGNED EXPENSES
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3
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Social Science and Science Curriculum adoptions and Mariposa opening
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N/A
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-$350,000
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One-time costs
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4
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One Time Savings for 2019-2020
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Sub Total
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$200,000
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Fiscal Year: 2019-20
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OPERATIONS REDUCTIONS
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5
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Eliminate supervisor of transportation position
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1 FTE
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$100,000
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6
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Eliminate energy manager position
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1 FTE
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$86,000
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7
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Reduce custodian services*** (custodian schedule efficiencies)
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3 FTE*
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$225,000
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***Negotiated item
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8
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Centralize operations/custodian supply orders
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N/A
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$25,000
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9
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Reduce contracted work in maintenance and operations
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N/A
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$50,000
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*FTE = Full time equivalent employee
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10
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Reduce waste/lease fees/toner for copiers/printers
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N/A
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$20,000
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11
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Sub Total:
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$506,000
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STUDENT SUPPORT PROGRAMS
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Positions
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Amount
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12
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Postpone reduction of 1.0 FTE assistant principal until 2020-2021
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N/A
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$0
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Restructure Student Services staff to include additional behavior specialists to support the work of counselors at all sites
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13
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Reduce elementary counselor support (6.2 to 4.0 FTE)
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2.2 FTE
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$220,000
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14
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Reduce Healthy Cities Tutoring services (-10%)
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N/A
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$5,000
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15
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Sub Total:
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$225,000
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INSTRUCTIONAL PROGRAMS
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Positions
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Amount
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16
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Decrease LCFF discretionary supply and material budget for sites and departments (-10%)
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N/A
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$80,000
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17
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Reduce teacher professional development/sub costs (-40%)
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N/A
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$50,000
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18
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Reduce and centralize student online learning program contracts
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N/A
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$40,000
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19
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Reduce Music for Minors contract (-10%: declining enrollment)
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N/A
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$25,000
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20
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Reduce PE specialist program K-4 (-5%: declining enrollment)
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N/A
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$60,000
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21
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Eliminate technology support assistant position (network plus support)
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1.0 FTE
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$115,000
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22
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Reduce technology associate support (4.6 to 1.0)
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3.6 FTE
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$272,000
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Restructure tech and teacher integration support model
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23
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Reduce library technician support elem. 24 hrs/wk to 16 hr/wk (7%)
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0.85 FTE
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$75,000
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Maintain weekly class visits to library 10:30 - 2:30 PM M-Th
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24
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Sub Total:
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$717,000
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CLASSROOMS
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Positions
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Amount
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25
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Reduce classroom teaching positions due to decline in enrollment
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7.0 FTE
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$700,000
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Retirees and resignations will avoid layoffs
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26
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Postpone implementation of substitute support for report card support
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N/A
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$60,000
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27
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Sub Total:
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$760,000
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Summary
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Increased Revenue 2019-2020
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28
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Total recommended reductions above
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$2,408,000
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29
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Reductions needed for 2019-20 (4% reserve)
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$2,100,000
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30
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Reductions needed for 2020-21 (4% reserve)
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$350,000
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31
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Additional $50,000 in personnel reductions will be reflected in 2020-2021 MYP (Line 12)
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32
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Total Reductions Needed
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$2,450,000
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Revised 3/1/19 mh
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